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Company: Ivy Tech Community College
Location: Lafayette
Posted on: March 16, 2023

Job Description:


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Job no: 511288

Work type: Full Time Administrative

Location: Lafayette, IN

Categories: Administrative/Professional

General Description of Position:
Provide leadership for the management and oversight of all aspects of the student academic records system. Provides leadership in the development and implementation of new systems and enhancements of existing systems such as voice response and web-based services regarding registration. Conduct all activities with an appreciation and respect for diversity of people, styles, and views. Provide a high level of customer service to all internal and external customers.

Major Responsibilities:

Manager of Student Records: Maintain all student records, consistently auditing for accuracy. Responsible for recording transfer credit, credit evaluations and advanced standing, and be knowledgeable regarding the integration of College records. Supervise archiving of records through document imaging and/or other processes. Prepare and distribute probation reports to faculty and communicate with students regarding probationary status. Manage the processing of grades, proactively communicating with faculty on how, when, and what to report. Manage a system for the evaluation and processing of transfer of credit, articulation, and equivalency request. Follow-up on incomplete grade documentation, missing grades, grade changes, and status monitoring. Train employees in the proper use and security of the student record system. Serve as custodian of Official College Seal.
* Enrollment: Supervise and process all changes of enrollment data, including grade changes, drop/adds, and withdrawals. Maintain and post enrollment records including appropriate document imaging of permanent records. Responsible for organizing, coordinating, and conducting all registration activity, including the on-line student system. Ensure that faculty and administration receive current and accurate course registration and class enrollment information.
* Graduation: Proactively coordinate communication with students nearing completion of credentials. Oversee graduation certification including proactively partnering with System's Office to ensure students who have completed their degree requirements are reported. Communicate with those students who have reported that they are ready to graduate but are missing requirements.
* Transcripts: Provide academic transcripts and enrollment certifications to authorized agencies and College personnel. Aid students in obtaining transcripts, including printed from Registrar Office and/or via Parchment.
* FERPA: Develop procedures for the implementation of the provisions of the Family Educational Rights and Privacy Act and ensure that college personnel are aware of and adhere to those policies.
* Manager of Academic Institutional Research: Assist campus leaders with data needs to support strategic initiatives. Work collaboratively with Business Intelligence to create data reporting, tracking, and messaging that will support the College's mission. Monitor institutional data and act as a clearinghouse and service agent to the campus community who request data.

Minimum Qualifications:
Bachelor's degree. Five years of relevant experience, including at least three years of direct leadership experience in registration and/or records. Three years of supervisory experience. A strong dedication to customer service that includes a passion for problem solving and helping others.

Preferred Qualifications:
Bachelor's degree in business, public administration, or data management information systems preferred. Master's degree preferred. A proven record of working successfully with diverse populations and experience with a SunGuard Banner system. Proven experience working collaboratively with others.

Other Requirements:

Fully supports the College's mission and strategic plan initiatives.
Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.


No waiting period to enroll in benefits.
Employer contribution to retirement plan.
Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, fee remission, LTD, STD, Identity Guard, etc.
Paid time off: vacation and sick.
Paid holidays: 8 days plus winter break between December 25th and January 1st.
Free tuition for employee and dependents.
Professional Development opportunities.

Hiring Range:

Diversity Statement:

Diversity: At Ivy Tech Community College we honor and appreciate the diversity of our students, employees, and community. Ivy Tech seeks to embody individuals who vary in terms of race, national/ethnic origin, gender identity, sexual orientation, age, physical and mental ability, socioeconomic status, religious preference, veteran status, and citizenship, in the service of learning.
Equity: Ivy Tech Community College seeks to create opportunities for historically underrepresented populations to have equal access in hiring, compensating, promoting, providing services for, educating, and overall support.
Belonging: The active, intentional and ongoing engagement Ivy Tech Community College has with diversity - in its college community, in its curriculum, in its offices and workplace, and in the communities, it serves. A sense of belonging refers to real and perceived social support on campus or in one's department, a feeling or sensation of connectedness, and the experience of mattering or feeling cared about, accepted, respected, valued by, and important to the campus community, including peers, colleagues, faculty, and staff. Ivy Tech seeks to provide a sustained welcoming and protected environment for all people, regardless of their background and identity, as all belong at Ivy Tech.

Special Instructions to Applicants:

Attach a cover letter, resume, and 3 professional references (names, address, phone number).
Copies of transcripts may be required at time of interview. Original hard copies of transcripts will be required at time of hire.

Advertised: 05 Jan 2023 US Eastern Standard Time

Applications close:

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Keywords: Ivy Tech Community College, Lafayette , Registrar, Other , Lafayette, Indiana

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