Program Assistant

Company: Community Foundation of St. Joseph County, Inc.
Location: South Bend
Posted on: February 17, 2026

Job Description:

Job Description Job Description Benefits: Competitive salary Dental insurance Health insurance Paid time off Parental leave Vision insurance The Community Foundation is a charitable endowment dedicated to improving quality of life for the people of St. Joseph County, Indiana. Thanks to the generosity of many caring people, our assets have grown to over $300 million , ranking us in the top 100 community foundations nationally. The Foundation has spearheaded a wide range of key initiatives to strengthen our community including ArtsEverywhere, the African American Community Fund, the Early Years Count Education Initiative, the Leighton Award for Nonprofit Excellence, Senior Living Initiative, the 21st Century Scholar Success Initiative, and Dolly Partons Imagination Library. Helping people achieve better lives through education is at the heart of much of what we do. We are seeking to expand our staff with talented new people who share our passion to make life better for the people of St. Joseph County. More information is available at www.cfsjc.org. JOB PROFILE: The Community Foundation of St. Joseph County is seeking a full-time (40 hours per week) Program Assistant to support outreach, event coordination, and program operations across Foundation initiatives, scholarships, and grants. This position provides essential coordination and operational support, while also serving as support for key processes across the organization. The Program Assistants responsibilities include, but are not limited to, the following: Events and Program Coordination Take lead responsibility for coordination of Dolly Partons Imagination Library, including convenings, partner coordination, data dashboards, and outreach efforts to increase enrollment and engagement Assist Program Directors with planning and execution of convenings and events, including ArtsEverywhere executive convenings, capacity-building opportunities, Success Fests, internship events, and other program-related activities Grant Process Support Schedule site visits and assist with review of final grant reports and budgets Support grant-making due diligence processes Grant entry, transmittal letters, and notifications within the Foundations database system Scholarship Process Support Assist with scholarship data entry, payments and transmittal letters Support scholarship application processing Schedule student interviews and assist with selection committee logistics General Program Support Maintain accurate and complete program records, files, and documentation Provide backup support across program teams as needed to ensure continuity and responsiveness Back up Administrative Associate when needed for front desk reception and phone coverage Other program-related duties associated with the Foundations initiative work CANDIDATE PROFILE: Bachelors degree preferred Two or more years of relevant work experience preferred Highest ethical standards, requiring honesty, integrity, respect and confidentiality Strong computer skills, especially Microsoft Office products. Willingness to become proficient with database software specifically designed for foundations Excellent organizational and administrative skills as well as time management, event planning, and project management Exceptional written and verbal communication skills for substantial public contact with a diverse array of both youth and adults Experience or interest in developing student programming and internship outcomes Savvy interpersonal skills with strong customer service attitude Commitment to high quality work, continuous improvement, and accountability High level of self-motivation and at ease working independently when necessary Organized, with exceptional attention to detail, and strong follow-through skills Some accounting knowledge a plus Ability to work flexible hours when occasionally required E-mail cover letter, resume, and references as attachments to info@cfsjc.org, or mail to: HR Deptartment, Community Foundation of St. Joseph County, Inc., P.O. Box 837, South Bend, IN 46624 E.O.E.

Keywords: Community Foundation of St. Joseph County, Inc., Lafayette , Program Assistant, Administration, Clerical , South Bend, Indiana