Administrative Assistant
Company: Prairie Farms
Location: Lafayette
Posted on: May 28, 2023
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Job Description:
At Ice Cream Specialties, you'll become part of a dedicated team
that manufactures and packages ice cream novelties. We offer
full-time schedules with great benefits that include health,
dental, vision, and life insurance, short term disability, and
retirement. You'll also enjoy paid time off - holidays, vacation,
sick days, and PTO. This is an non-exempt/hourly, full time office
position. The hours are 8 AM - 5 PM, Monday - Friday. There is a
1-hour unpaid lunch break from 12 PM - 1 PM, each day. The ability
to work some weekends to meet reporting or projects deadlines may
be needed on rare occasions.What is the general purpose of an
Administrative Assistant?To be responsible for supporting Office
Staff on daily operations and clerical tasks for production,
inventory, and financial transactions. What are the Administrative
Assistant position responsibilities?Accounting:Utilize computerized
software programs (Microsoft Office, AS400, PCS, etc...) to perform
duties and responsibilitiesGenerate daily production and inventory
reports and auditsCollaborate with management to complete necessary
reports and/or projects; work independently on prior delegated
tasksDevelops automated spreadsheetsOrganizes and maintains up to
date production, inventory, and financial recordsAssists office
staff in financial and management reports and analysis, as
requestedOrganizes and maintains retention files for required
period of timeOperates office equipment including personal
computer, copiers, fax machinesProvide coverage for Office Staff
while out of the officeAssist Office Staff when necessary to
maintain the highest efficiencyPerforms miscellaneous Daily,
Weekly, Monthly duties in support of plant operations General
Administrative:Answer phones, direct calls, take and deliver
messages as needed; prepare outgoing mail & packages for USPS, UPS,
& FedEx; sort and deliver incoming mail to appropriate personsHelp
to immediately resolve and mediate customer complaintsDocument
control; e-file, filing and organization of accounting and
production documentsMaintains telephone and personal contact with
Corporate, plant staff, and vendors on inventory and accounting
matters as directed by supervisorMaintain and re-stock office,
production, and janitorial supplies as needed ESSENTIAL SKILLS &
EXPERIENCE:High School Diploma with some college accounting courses
preferred3+ years' experience in accounts payable / receivable with
computer applications experience preferredMaintain working
knowledge of Excel and other applications as needed for data
entrySkilled in performing work requiring attention to
detailAbility to communicate effectively by phone and
emailKnowledge of basic accounting processes and procedures
Excellent organizational skills, strong work ethic and detail
orientedAbility to multi-task & coordinate multiple
projectsDeadline conscious with strong drive, initiative, and the
ability to work well in time-sensitive situationsPossess high
degree of professionalism, adaptability, and customer service
skillsAbility to work with others and communicate with multiple
departments and all levels of managementPossess strong leadership
abilities with good coaching and training SkillsStrong AS400
(Preferred) / Excel Knowledge (Required)Access Data Base Knowledge
(Preferred) LANGUAGE SKILLS:Ability to read and interpret documents
such as safety and procedure manuals. Ability to write routine
reports and correspondence. Ability to effectively present
information and respond to questions from clients and
customers.MATH SKILLS: Ability to apply concepts such as fractions,
percentages, ratios, and proportions to practical
situations.REASONING ABILITY:Ability to define problems, collect
data, establish facts, and draw valid conclusions. Ability to
interpret a variety of instructions furnished in written, oral,
diagram, or schedule form.Nonessential Skills:It is important to be
a strong self-motivator and self-starterWhat is the work
environment for an Administrative Assistant?Work area is an open,
office space. Small office staff is engaged to support many active
and continuous improvement projects within the facility.What are
the physical demands for this position?Office staff periodically
spends time on Production Floor or Facility Training Center.
Ability to work weekends to meet reporting or project deadlines.
PDN-993d611c-87f2-4b27-8d02-109af2c0e432
Keywords: Prairie Farms, Lafayette , Administrative Assistant, Administration, Clerical , Lafayette, Indiana
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