Administrative Assistant

Company: Prairie Farms
Location: Lafayette
Posted on: May 28, 2023

Job Description:

At Ice Cream Specialties, you'll become part of a dedicated team that manufactures and packages ice cream novelties. We offer full-time schedules with great benefits that include health, dental, vision, and life insurance, short term disability, and retirement. You'll also enjoy paid time off - holidays, vacation, sick days, and PTO. This is an non-exempt/hourly, full time office position. The hours are 8 AM - 5 PM, Monday - Friday. There is a 1-hour unpaid lunch break from 12 PM - 1 PM, each day. The ability to work some weekends to meet reporting or projects deadlines may be needed on rare occasions.What is the general purpose of an Administrative Assistant?To be responsible for supporting Office Staff on daily operations and clerical tasks for production, inventory, and financial transactions. What are the Administrative Assistant position responsibilities?Accounting:Utilize computerized software programs (Microsoft Office, AS400, PCS, etc...) to perform duties and responsibilitiesGenerate daily production and inventory reports and auditsCollaborate with management to complete necessary reports and/or projects; work independently on prior delegated tasksDevelops automated spreadsheetsOrganizes and maintains up to date production, inventory, and financial recordsAssists office staff in financial and management reports and analysis, as requestedOrganizes and maintains retention files for required period of timeOperates office equipment including personal computer, copiers, fax machinesProvide coverage for Office Staff while out of the officeAssist Office Staff when necessary to maintain the highest efficiencyPerforms miscellaneous Daily, Weekly, Monthly duties in support of plant operations General Administrative:Answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail & packages for USPS, UPS, & FedEx; sort and deliver incoming mail to appropriate personsHelp to immediately resolve and mediate customer complaintsDocument control; e-file, filing and organization of accounting and production documentsMaintains telephone and personal contact with Corporate, plant staff, and vendors on inventory and accounting matters as directed by supervisorMaintain and re-stock office, production, and janitorial supplies as needed ESSENTIAL SKILLS & EXPERIENCE:High School Diploma with some college accounting courses preferred3+ years' experience in accounts payable / receivable with computer applications experience preferredMaintain working knowledge of Excel and other applications as needed for data entrySkilled in performing work requiring attention to detailAbility to communicate effectively by phone and emailKnowledge of basic accounting processes and procedures Excellent organizational skills, strong work ethic and detail orientedAbility to multi-task & coordinate multiple projectsDeadline conscious with strong drive, initiative, and the ability to work well in time-sensitive situationsPossess high degree of professionalism, adaptability, and customer service skillsAbility to work with others and communicate with multiple departments and all levels of managementPossess strong leadership abilities with good coaching and training SkillsStrong AS400 (Preferred) / Excel Knowledge (Required)Access Data Base Knowledge (Preferred) LANGUAGE SKILLS:Ability to read and interpret documents such as safety and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from clients and customers.MATH SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.REASONING ABILITY:Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Nonessential Skills:It is important to be a strong self-motivator and self-starterWhat is the work environment for an Administrative Assistant?Work area is an open, office space. Small office staff is engaged to support many active and continuous improvement projects within the facility.What are the physical demands for this position?Office staff periodically spends time on Production Floor or Facility Training Center. Ability to work weekends to meet reporting or project deadlines. PDN-993d611c-87f2-4b27-8d02-109af2c0e432

Keywords: Prairie Farms, Lafayette , Administrative Assistant, Administration, Clerical , Lafayette, Indiana